The Unit issues and debits import licenses for western medicine, veterinary medicine, homeopathic medicine and surgical equipment.

The Unit issues and debits import licenses for used vehicles and vehicle parts.

The Unit issues and debits import licenses for industrial chemicals, petroleum oils and allied products, pesticides and herbicides, radioactive elements, alcohol, spirit and allied products.

The Unit issues and debits import licenses for communication equipment including mobile phones, computers, air conditioners, refrigerant gases and remote controlled items.

The Unit issues and debits import licenses for imports including animal and animal products, mackerel and canned fish, energy drinks, tea, cereals, fish bait, firearms and explosives, sports equipment, used clothes, furniture, sludge oil, cigarette papers, coins, plastic food containers. The Unit also issues export licenses for scrap metal and torn timber.

  • Prepare and submit Annual Estimates of Expenditure to the Department of Budget, properly maintain the Expenditure Ledger to ensure control of approved allocations, obtain supplementary allocations for objects with insufficient allocations made available by the Budget, secure approval for transfer of allocations to such objects in terms of Financial Regulations-66
  • Prepare Annual Estimates on revenue to be collected in terms of Import and Export Control Act No. 01 of 1969, submit same for approval to the Department of Budget of the General Treasury, revise Estimates of Revenue, collect and make entries of revenue in the relevant Ledger and bank such revenue 
  • Properly maintain the Main Cash Ledger with regard to income and expenditure
  • Carry out activities on maintaining Official Bank Accounts of the Department of Import and Export Control
  • Prepare Bank Reconciliation Statement of the Department of Import and Export Control on monthly basis and send it to the Auditor General, with copies to the Secretary, Ministry of Development Strategies and International Trade and Department of Public Accounts of the General Treasury 
  • Ensure preparation and payment of monthly salaries of the officers of the Department using Pay Roll Program 
  • Certify and make payments for the vouchers submitted with regard to recurrent and capital expenditure
  • Certify and make payments for the vouchers submitted under Public Servants’ Advance Account
  • Prepare Monthly Summaries of Accounts and send them to the Treasury using CIGAS Program
  • Secure approval from the Department of Treasury Operations and make refunds out of government revenue
  • Deposit Value Added Tax, Nation Building Tax and Stamp Duty in the General Deposit Account and transfer same to the Department of Inland Revenue within the stipulated time period
  • Submit monthly, quarterly and annual reports on such tax to the Department of Inland Revenue within the stipulated timeframe 
  • Conduct the Annual Board of Survey within the stipulated period and prepare and submit relevant reports to the Department of Public Finance and Auditor General
  • Maintain stores of stationery and inventories
  • Grant of Approval for Imports on Non Foreign Exchange Basis
  • Grant of approval for advance payment
  • Grant of Approval for Payments on the basis of Documents against Acceptance (D/A) and Open Accounts
  • Grant of Approval for Re-exports
  • Grant of Approval to Director General of Customs and the Commercial Bank where import and export control regulations are violated

 

  • Deal with establishment matters of all the officers of the Department.
  • Carry out activities with regard to imprest
  • Maintain the cadre of the Department
  • Obtain the Declarations of Assets and Liabilities from the officers and keep them in safe custody
  • Secure and update details on leave of the staff, using the Finger Print Machine
  • Check accuracy of daily pay and overtime pay
  • Issue railway warrants
  • Perform activities related to payment of Agrahara insurance claims
  • Update and protect personal files of officers of all categories
  • Exchange correspondence between the Department and the Secretary of the Ministry of Development Strategies and International Trade, Public Service Commission, Ministry of Public Administration and related Ministries and Commissions 
  • Perform activities with regard to transfers, examinations, retirements etc.
  • Carry out activities with regard to training courses (local and foreign), seminars
  • Purchase of newspapers and carry out activities with regard to building rent, disposal of litter, supply of water and electricity, cleaning of the office, duties on keys, obtaining of security services and maintenance of registers, transportation, issue of fuel and maintenance of related files 
  • Attend to the daily post
  • Carry out activities related to grant of loans and maintenance of registers
  • Settle telephone bills
  • Hold the custody to the Postal Franking Machine 
  • Make purchases, prepare estimates on house rent and maintain service agreements. 

Notices